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Are business travellers liable for lost tech?

Tired, burdened with luggage, and perhaps rushing through a foreign airport, it’s easy for a business traveller to lose or damage their gear, be it personal possessions or business property. But how can businesses protect themselves? And who is responsible for the financial cost of replacing a device such as a laptop or mobile phone owned by their employer? As a rule, responsibility is with the employee, says Steve Pritchard, an HR consultant for Anglo Liners: “This can often depend on the circumstances surrounding the missing item, but in most cases, the employee in possession of business property will be […]

HR Hotline: how soon can you send new employees abroad?

Every month, we quiz HR experts on the questions that really matter about expenses, employee travel and business across borders. Send your business travel, HR and expenses questions to us via Twitter for your chance to be featured in a future HR Hotline article. They may be keen to impress and ready to work their socks off. But new employees, whatever their level of experience, need time to understand how their new business functions, and to get to grips with its processes, culture and clients. A study by Oxford Economics showed that new staff can take between six and twelve […]

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HR Hotline: are you ready for the sharing economy?

Every month, we quiz HR experts on the questions that really matter about expenses, employee travel and business across borders. Send your business travel, HR and expenses questions to us via Twitter for your chance to be featured in a future HR Hotline article. Having enjoyed the convenience and value-for-money of sharing economy services – such as Uber, Lyft and Airbnb – in their free time, many people now want it replicated in their business travel. But is your business ready for this growing demand? One quarter of UK business travellers used a sharing economy, or peer-to-peer accommodation provider such […]

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Wellness matters for all employees – wherever they are

BrewDog’s paid Puppy Parental Leave for new dog owners, and weekly yoga classes at Qubit’s offices are among the quirkier policies offered by companies to look after the wellbeing off their staff. Then there’s the more standard perks designed to improve employees’ health and wellbeing, including free gym memberships and subsidised meals. How important are these wellness benefits though? And do you need to start implementing them for your employees? Happy workforce “Employers are broadening their horizons when it comes to rewarding and incentivising employees,” says Laura Matthews, workplace wellbeing consultant at Barnett Waddingham. She adds: “A happy and flourishing […]

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7 things to consider when managing currency for business

The past 2 years have been interesting for British SMEs. The EU referendum and the US election have taken their toll on currency markets creating fluctuations in the cost of overseas travel and expenses and buying and selling overseas. The pound significantly weakened against some of the world’s major currencies including the US dollar and euro, meaning for businesses it has become a lot more expensive to spend money overseas. Business profits, cash flow and competitiveness can all be affected by exchange rate movements, meaning a keen eye on currency risk is crucial. But fear not, because we’ve put together […]

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Annotating transactions on the FairFX Expense Platform

Keep track of staff spending by annotating cardholder transactions in the FairFX Expense Platform and get even more transparency over your staff expenses. Annotate all of your transactions to see exactly how much staff spend, where staff use their cards, and build powerful reports. Even better, save time by getting your cardholders to annotate their own transactions on a regular basis. How annotations work 1. Annotating your transactions is a simple process. Once you’re logged into the FairFX Expense Platform click ‘Annotate transaction’ under the ‘Reports’ menu. You’ll then see a list of cardholder transactions for the current calendar month. […]

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Making bleisure work for your business

‘Bleisure’ is no longer a new buzzword. The term, meaning a combination of business and leisure travel, has garnered a lot of attention in just a few short years, and now more employees than ever are looking to mix work and play. Research by Bridgestreet Global Hospitality suggests 6 out of 10 travellers are more likely to take a bleisure trip today than five years ago, while a study by the Collinson Group reveals 72% of business travellers regularly extend their work trips for rest, relaxation and sightseeing, adding up to an average of five days over the course of […]

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Employee travel: The new office perk?

Drinks fridges, foosball tables, flexitime, bonus holidays…perks are becoming the new norm for office environments, with managers citing improved staff morale and greater productivity as key pay-offs. And many companies are taking things a step further by offering paid-for trips abroad as well. Once upon a time, businesses footing the bill for office-wide holidays overseas would make headline news, such was the rarity of such a generous offering. Now, scores of companies include an annual (or more frequent) trip abroad as part of their basic operational outgoings. A chance to regroup PR agency Liquid, for example, introduced team weekends away […]

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NEW FairFX Expense Platform feature: Top-up requests

The latest FairFX Expense Platform feature makes it even easier to give employees access to the funds they need, when they need them. Plus, there’s no need for long email chains. In just a few taps in the app your employee confirms the amount and reason they need funds, and the controller can instantly approve or reject the request through the expense platform or through the app on the go. How top-up requests work 1. Cardholders can request a card top-up at any time by clicking ‘Request top-up’ under the ‘Cards’ menu of the FairFX Expense Platform. And, by adding […]

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How to stop staff splashing the company cash

The cost of travelling by car, plane and train continues to rise year after year and keeping a lid on travel spend is no mean feat. Harder still for smaller firms who rely on staff to organise their own travel. So, how can you ensure staff look to save money where possible when the company is paying and clamp down on those urges to splash the cash? Boosting their salary Psychologist Nigel Nicholson says that employees taking a lax attitude to the way they spend on things like travel expenses can be a symptom of a deeper problem within the […]

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Global guide: key budgeting considerations when sending staff abroad

Preparing a budget for staff travelling abroad can be challenging as costs and logistics are often unknown until they arrive. Plus, prices for business travel necessities vary widely between countries. Our guide gives you an overview of the key things you should know when planning for staff overseas expenses. Use the links below to jump to the country that you’d like to know more about. Argentina 🇦🇷 Australia 🇦🇺 Brazil 🇧🇷 Canada 🇨🇦 China 🇨🇳 Denmark 🇩🇰 Finland 🇫🇮 France 🇫🇷 Germany 🇩🇪 Iceland 🇮🇸 India 🇮🇳 Iran 🇮🇷 Italy 🇮🇹 Japan 🇯🇵 Mexico 🇲🇽 Morocco 🇲🇦 New Zealand 🇳🇿 […]

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Travelling for business: Does an employee have the right to say no?

It’s not uncommon for employees to have to travel as part of their work. But what if they don’t want to? Travelling for work can interfere with family life and general downtime, so can an employee reasonably decline? It all comes down to the contract. When an employer offers someone a job that involves travel, this has to be stated in the contract. It needs to outline whether the company will pay the employee for overtime for travel, whether time off will be given in lieu of extra hours spent travelling, and what the expected weekly work hours are. By […]