corporate payment

How to stop staff splashing the company cash

The cost of travelling by car, plane and train continues to rise year after year and keeping a lid on travel spend is no mean feat. Harder still for smaller firms who rely on staff to organise their own travel. So, how can you ensure staff look to save money where possible when the company is paying and clamp down on those urges to splash the cash? Boosting their salary Psychologist Nigel Nicholson says that employees taking a lax attitude to the way they spend on things like travel expenses can be a symptom of a deeper problem within the […]

member of staff travelling

Global guide: key budgeting considerations when sending staff abroad

Preparing a budget for staff travelling abroad can be challenging as costs and logistics are often unknown until they arrive. Plus, prices for business travel necessities vary widely between countries. Our guide gives you an overview of the key things you should know when planning for staff overseas expenses. Use the links below to jump to the country that you’d like to know more about. Argentina 🇦🇷 Australia 🇦🇺 Brazil 🇧🇷 Canada 🇨🇦 China 🇨🇳 Denmark 🇩🇰 Finland 🇫🇮 France 🇫🇷 Germany 🇩🇪 Iceland 🇮🇸 India 🇮🇳 Iran 🇮🇷 Italy 🇮🇹 Japan 🇯🇵 Mexico 🇲🇽 Morocco 🇲🇦 New Zealand 🇳🇿 […]

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Travelling for business: Does an employee have the right to say no?

It’s not uncommon for employees to have to travel as part of their work. But what if they don’t want to? Travelling for work can interfere with family life and general downtime, so can an employee reasonably decline? It all comes down to the contract. When an employer offers someone a job that involves travel, this has to be stated in the contract. It needs to outline whether the company will pay the employee for overtime for travel, whether time off will be given in lieu of extra hours spent travelling, and what the expected weekly work hours are. By […]

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Spending abroad: An around-the-world guide to your travel money needs

You’re heading to a new country. But are you properly prepared for what is in store for you when you land? Each country has its own quirks about how you pay for goods and services. Our guide details the important things you need to know.   Use the links below to jump to the currency that you’d like to know more about. Argentina 🇦🇷 Australia 🇦🇺 Brazil 🇧🇷 Canada 🇨🇦 China 🇨🇳 Denmark 🇩🇰 Finland 🇫🇮 France 🇫🇷 Germany 🇩🇪 Iceland 🇮🇸 India 🇮🇳 Iran 🇮🇷 Italy 🇮🇹 Japan 🇯🇵 Mexico 🇲🇽 Morocco 🇲🇦 New Zealand 🇳🇿 Poland 🇵🇱 Russia […]

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Your top Business Travel questions answered

We’ve put together answers for the questions you should be asking if you’re travelling for business, managing currency for business or managing expenses. This is the start of our ultimate guide to travelling for business. Simply click on the question to get the answer. What should I use overseas? Cash, credit card or prepaid card? What are allowable expenses for employees? What is subsistence allowance when travelling for business? How should you expense business travel? Do business expense cards work in the UK? How can I save money on foreign exchange rates?   What should I use overseas? Cash, credit […]

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Tips for stress-free business travel

Guest Post: Millie Walton is travel and arts journalist, and the Digital Editor of LUX Magazine. She was born in the English countryside, but spent much of her childhood in the mountains of Zimbabwe and considers Africa her second home. After 9 months travelling around Africa, India and South East Asia, she is currently based back in the UK while she works on her fiction writing.   As a travel journalist I spend a lot of my time in transit. Typically, it’s a two day round trip or if it’s long haul, maybe I’ll be lucky enough to get three. […]

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“How relocating my business overseas transformed my profits”

Could moving your business to another country be the boost that it needs to succeed? It may sound like an extreme solution – but some start-ups are considering overseas relocation to help ensure their business’ survival. Neil Cocker, co-founder of RampTshirts.com, made the decision to move his business 1,400 miles from Cardiff to Sofia, Bulgaria. What may have been considered a risky move has paid off – by moving the operational centre to Bulgaria, Neil has grown his business, which provides custom t-shirts for teams or events, by 60%. The journey from Cardiff to Sofia started in January 2016, when […]

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Cultural considerations when travelling for business

Technology means it’s quicker and easier than ever before to conduct business on a global scale, but businesses looking to expand or forge partnerships abroad must still be mindful of cultural traditions. As Chloe Ravat, communications manager at Lufthansa’s Fly Partner Plus Benefit says, “Observing cultural differences demonstrates a versatile and malleable approach to business – something which contacts and customers may be very keen on. If your business appears to be incredibly adaptable, it increases its value to a wider range of clients. Plus, if you demonstrate adaptability and respect, it is likely you’ll be seen to be more trustworthy.” […]

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How to mix business and leisure and stay on the right side of HMRC

Once upon a time business trips were all about getting there and back again as soon as possible, but with technology and travel making it easier than ever before to explore the world, many are opting to mix business and leisure in a new pursuit some have dubbed ‘bleisure’. A study by Expedia Media Solutions found that 43% of all business trips, made both at home and abroad, were extended to include some kind of leisure activity, while one in three business travellers had taken a friend or partner along with them. Of course, few would pass up the opportunity […]

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Overseas travel: what expenses are allowed?

Travelling abroad for work often presents more challenges than business travel within the UK, but expenses shouldn’t be one of them. As a general rule, you can claim for transport, subsistence and accommodation overseas just as you would at home, as long as you keep in mind HMRC’s ‘all or nothing rule’: to claim tax relief on business expenses they “must be incurred wholly, exclusively and necessarily in the performance of your duties”. Keep receipts Hold on to your receipts just as you would at home – not only will they demonstrate the amount that’s been paid, they can be […]

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A practical guide to your first overseas business trip

More than seven million business trips were taken by UK employees in 2016, the equivalent of thousands of travellers jetting off each day for work-related activities. For many companies, business travel is simply a regular, necessary occurrence, but for smaller or newly-established businesses, that first trip abroad is a landmark event – here’s what you need to know to get it right. Planning Planning as far in advance as possible gives you the best chance of both maximising your itinerary and saving on travel costs – and of course comfortably preparing what it is you need to do to meet […]

train travel expenses

13 tips for managing travel expenses

After payroll, travel is the second largest controllable expense for businesses according to statistics from Jupiter Research. But it doesn’t just come down to money spent on transport and accommodation: badly-managed expense reports, inaccurate data and time spent dealing with travel admin also drive up costs. But they can be reduced – here’s how. 1. Have a strong travel policy in place Many small businesses plan travel on an ad-hoc basis, dealing with trips as and when the need for them arises. But to effectively forecast travel costs you need to be clear on what can and cannot be claimed, […]