member of staff travelling

Global guide: key budgeting considerations when sending staff abroad

Preparing a budget for staff travelling abroad can be challenging as costs and logistics are often unknown until they arrive. Plus, prices for business travel necessities vary widely between countries. Our guide gives you an overview of the key things you should know when planning for staff overseas expenses. Use the links below to jump to the country that you’d like to know more about. Argentina 🇦🇷 Australia 🇦🇺 Brazil 🇧🇷 Canada 🇨🇦 China 🇨🇳 Denmark 🇩🇰 Finland 🇫🇮 France 🇫🇷 Germany 🇩🇪 Iceland 🇮🇸 India 🇮🇳 Iran 🇮🇷 Italy 🇮🇹 Japan 🇯🇵 Mexico 🇲🇽 Morocco 🇲🇦 New Zealand 🇳🇿 […]

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Travelling for business: Does an employee have the right to say no?

It’s not uncommon for employees to have to travel as part of their work. But what if they don’t want to? Travelling for work can interfere with family life and general downtime, so can an employee reasonably decline? It all comes down to the contract. When an employer offers someone a job that involves travel, this has to be stated in the contract. It needs to outline whether the company will pay the employee for overtime for travel, whether time off will be given in lieu of extra hours spent travelling, and what the expected weekly work hours are. By […]

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Your top Business Travel questions answered

We’ve put together answers for the questions you should be asking if you’re travelling for business, managing currency for business or managing expenses. This is the start of our ultimate guide to travelling for business. Simply click on the question to get the answer. What should I use overseas? Cash, credit card or prepaid card? What are allowable expenses for employees? What is subsistence allowance when travelling for business? How should you expense business travel? Do business expense cards work in the UK? How can I save money on foreign exchange rates?   What should I use overseas? Cash, credit […]

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Manage your Facebook payments with ease

Have you got Facebook payments nailed? If you’re making regular payments to Facebook for advertising then keep track of spend per campaign/customer will be key. Choosing the right payment method can make a big difference to keeping control and making sure no invoices fall through the cracks. Many will just opt for using PayPal on the Facebook Advertising Platform. Seems convenient enough? But whilst defaulting to PayPal may seem convenient at first, tracking and managing spending can become a real headache over time. With the FairFX Prepaid Corporate Mastercard® , you can give key members of your team a prepaid card […]

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Tips for stress-free business travel

Guest Post: Millie Walton is travel and arts journalist, and the Digital Editor of LUX Magazine. She was born in the English countryside, but spent much of her childhood in the mountains of Zimbabwe and considers Africa her second home. After 9 months travelling around Africa, India and South East Asia, she is currently based back in the UK while she works on her fiction writing.   As a travel journalist I spend a lot of my time in transit. Typically, it’s a two day round trip or if it’s long haul, maybe I’ll be lucky enough to get three. […]

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“How relocating my business overseas transformed my profits”

Could moving your business to another country be the boost that it needs to succeed? It may sound like an extreme solution – but some start-ups are considering overseas relocation to help ensure their business’ survival. Neil Cocker, co-founder of RampTshirts.com, made the decision to move his business 1,400 miles from Cardiff to Sofia, Bulgaria. What may have been considered a risky move has paid off – by moving the operational centre to Bulgaria, Neil has grown his business, which provides custom t-shirts for teams or events, by 60%. The journey from Cardiff to Sofia started in January 2016, when […]

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Cultural considerations when travelling for business

Technology means it’s quicker and easier than ever before to conduct business on a global scale, but businesses looking to expand or forge partnerships abroad must still be mindful of cultural traditions. As Chloe Ravat, communications manager at Lufthansa’s Fly Partner Plus Benefit says, “Observing cultural differences demonstrates a versatile and malleable approach to business – something which contacts and customers may be very keen on. If your business appears to be incredibly adaptable, it increases its value to a wider range of clients. Plus, if you demonstrate adaptability and respect, it is likely you’ll be seen to be more trustworthy.” […]

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How to mix business and leisure and stay on the right side of HMRC

Once upon a time business trips were all about getting there and back again as soon as possible, but with technology and travel making it easier than ever before to explore the world, many are opting to mix business and leisure in a new pursuit some have dubbed ‘bleisure’. A study by Expedia Media Solutions found that 43% of all business trips, made both at home and abroad, were extended to include some kind of leisure activity, while one in three business travellers had taken a friend or partner along with them. Of course, few would pass up the opportunity […]

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Business travel: what expenses are allowed?

Travelling abroad for work often presents more challenges than business travel within the UK, but expenses shouldn’t be one of them. As a general rule, employees can claim for transport, subsistence and accommodation overseas just as they would at home, as long as they keep in mind HMRC’s ‘all or nothing rule’: to claim tax relief on business expenses they “must be incurred wholly, exclusively and necessarily in the performance of your duties”. Here’s what staff need to be wary of when travelling for work in and outside of the UK. Keep receipts Encourage staff to hold on to receipts […]

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A practical guide to your first overseas business trip

More than seven million business trips were taken by UK employees in 2016, the equivalent of thousands of travellers jetting off each day for work-related activities. For many companies, business travel is simply a regular, necessary occurrence, but for smaller or newly-established businesses, that first trip abroad is a landmark event – here’s what you need to know to get it right. Planning Planning as far in advance as possible gives you the best chance of both maximising your itinerary and saving on travel costs – and of course comfortably preparing what it is you need to do to meet […]

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13 tips for managing travel expenses

After payroll, travel is the second largest controllable expense for businesses according to statistics from Jupiter Research. But it doesn’t just come down to money spent on transport and accommodation: badly-managed expense reports, inaccurate data and time spent dealing with travel admin also drive up costs. But they can be reduced – here’s how. 1. Have a strong travel policy in place Many small businesses plan travel on an ad-hoc basis, dealing with trips as and when the need for them arises. But to effectively forecast travel costs you need to be clear on what can and cannot be claimed, […]

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Safeguarding staff overseas: How to make sure you are prepared for the unexpected

There is a world of opportunity out there and businesses are taking advantage of it. The most up-to-date travel figures show there was a 6% rise in international business trips in 2015 and a 30% increase in business travel expenses, according to the Office for National Statistics. And even with Brexit on the horizon, many British firms are embracing a ‘business without borders’ approach and exploring new markets. But what does this mean for your staff travelling overseas and how do you ensure you keep them safe and stay on the right side of the law when it comes to […]